Executive Assistant

Job Summary

Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects.

The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time. 

The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment.

Essential Duties & Responsibilities

Executive Support

• Manage the President & CEO's calendar, schedule, and daily priorities

• Coordinate internal and external meetings, conferences, networking events, and travel arrangements

• Prepare daily agendas, executive briefings, itineraries, and meeting materials

• Screen and prioritize incoming communications, correspondence, and requests

• Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents

• Maintain strict confidentiality regarding sensitive business information

• Anticipate executive needs while proactively identifying opportunities to improve efficiency

Executive Communications

• Serve as the primary point of contact for executive communication

• Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners

• Prepare executive correspondence and ensure timely follow-up on action items

• Organize and maintain executive files, records, and confidential documentation

• Ensure consistency and professionalism in executive communications

Project & Strategic Initiative Coordination

• Coordinate executive initiatives and strategic projects across multiple departments

• Develop and maintain project timelines, deliverables, and milestones

• Monitor project progress and provide status updates to executive leadership

• Assist with company-wide initiatives, including:

  • Technology implementations

  • Operational improvement projects

  • Marketing initiatives 

  • Standard Operating Procedure (SOP) development 

  • Fleet and asset management projects

  • Training and organizational development programs

• Identify project risks, obstacles, and opportunities for improved efficiency

Leadership Accountability

• Track executive action items, leadership assignments, and organizational priorities

• Follow up with department leaders regarding outstanding tasks and project deadlines

• Maintain executive accountability dashboards, reports, and accountability tracking systems

• Ensure commitments are completed accurately, on time, and aligned with organizational objectives 

Meeting & Event Management

• Coordinate executive meetings, leadership sessions, board meetings, and company events

• Prepare agendas, presentations, meeting packets, and supporting documentation

• Record and distribute meeting minutes and action items

• Monitor follow-up tasks to ensure timely completion

Business Development Support

• Assist with proposals, presentations, contracts, and client communications.

• Maintain prospect databases and business development records

• Coordinate networking opportunities, sponsorships, and community partnerships

• Conduct research on prospective clients, competitors, and market trends

• Support strategic planning initiatives and executive business development efforts 

Administrative & Operational Support

• Maintain executive filing systems, organizational records, and document management processes

• Prepare spreadsheets, reports, execu