Administrator

TITLE: Administrator

MAJOR PURPOSE: Responsible to plan, organize, develop, direct, control and supervise the overall operations of the facility in accordance with applicable federal, state and local laws, regulations, standards and guidelines. Responsible to ensure that the highest degree of quality resident life is maintained.

TITLE OF SUPERVISOR: President, Governing Body

TITLE OF IMMEDIATE SUBORDINATES: All Department Heads

QUALIFICATIONS:

1.      Must be at least age 21; able to read, write, speak and comprehend English; completed four (4) years of post high school education; and five (5) years of relevant management experience.

2.      Must be in good general, physical and mental health and demonstrate.emotional stability. Must possess ability to cope with mental and emotional stress.

3.      Licensed Nursing Home Administrator in the State of Connecticut in accordance with Public Health Code regulations. On-call according to state regulations.

4.      Demonstrate flexibility, personal integrity and effectiveness in dealing with residents, personnel, state, federal and support agencies. Ability to make decisions and function independently. Ability to plan, organize, develop, implement, and interpret the facility's goals, objectives, policies and procedures.

5.      Demonstrate leadership ability and supervisory skills; willingness to work cooperatively and tactfully with personnel, residents, families, visitors, state and federal agencies, vendors and the general public.

6.      Interest in the health care needs of the aged, chronically ill, disabled and emotionally ill with the ability to work with these groups.

7.      Possess sight, hearing and senses, or use prosthetics, which enable these to function independently.

WORKING CONDITIONS: Works in an appropriately lighted and ventilated environment.

Sitting, standing, bending, lifting and moving intermittently throughout the work day.

PRIMARY FUNCTIONS:

1.Develop and maintain facility objectives and standards with owner's input/agreement.

2.Initiate and assist in developing, implementing and coordinating facility and departmental policies and procedures. Assures that facility personnel, residents, visitors, etc. follow established policies and procedures at all times.

3.Appoint, with the approval of the governing body, medical, nursing and other professional staff. Appoints, in writing, a responsible person to act in his absence.

4.Interpret and communicate policies and procedures to personnel, residents, visitors, family members, etc. as necessary:

5.Review, amend and maintain facility policies, procedures, manuals, position descriptions, etc. at least annually and initiate changes.

6.Performs administrative requirements such as completing necessary reports, etc... and submitting to the appropriate party as required. Maintain necessary records, i.e. scheduling, hiring, terminating, weekly time records, workers' compensation, OSHA log, safety committee meetings, emergency procedures, physical plant inspections, Medicaid, Medicare, OBRA, licensure, surveys, and Health Department regulations.

7.Develop and organizational structure to assure responsibility and accountability.

8.Plan, develop, organize, implement, evaluate, and direct all departments.

9.Meet with Resident Council and other resident committees to ensure that facility departments, programs and activities meet the needs of the residents and can be maintained properly.

10.Ensure that programs designed for inservice education, on-the-job training, special training and orientation for new hires meet facility expectations. Maintain appropriate record-keeping to meet all applicable rules and laws. Assist in the recruitment, selection and training of facility personnel.

11.Hold regular meetings with facility personnel and supervisors to solicit input concerning the operation of the facility, identify and correct problems and to improve facility services.

12.Conduct periodic reviews of facility staffing and make appropriate recommendations to owners regarding staffing increases or decreases.

13.Oversee the annual employee performance evaluation process for all facility staff and make recommendations concerning wage and salary adjustments, hiring,

14.terminations, suspensions and leaves of absence.

15.Participate in departmental studies and projects which may become necessary.

16.Assist in setting standards for facility personnel.

17.Delegate authority, responsibility, and accountability to department heads and supervisors as appropriate.

18.Make recommendations regarding supply and equipment needs for the facility.

19.Review department schedules, shift routines, work assignments and staffing

needs. Assist in standardizing work routines.

20.Maintain an excellent working relationship with the social service profession and other related health facilities and organizations.

21.Represents the facility at meetings as necessary.

22.Represents the facility in dealings with outside agencies. Sends authorized representative when unable to attend.

23.Attends and participates in workshops, seminars, and continuing education programs to keep abreast of current changes in the health care field and to maintain professional status.

24.Attend and participate in professional activities and programs to assure ongoing familiarity with current regulations, guidelines and professional standards.

25.Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.

26.Maintain an excellent rapport with residents and families. Act as facility liaison.

27.Assist in development of facility budget commencing six (6) months prior to the end of the fiscal year.

28.Makes recommendations to adjust facility budget in response to economic conditions and situations which may arise.

29.Review periodic actual financial results. Compare to budget and account for any variances.

30.Adjust budget and subsequent policies and procedures to achieve financial results.

31.Initiate year end reporting to appropriate agencies for financial/tax reporting.

32.Enforces all applicable local, state and federal regulations as well as those that may apply to federal programs in which the facility participates.

33.Submits Reportable Event reports to appropriate state agencies according to defined procedures.

34.Ensures that proper discharge planning is completed for all residents prior to discharge from the facility.

35.Protects the personal and property rights of all residents.

EXPECTATIONS:

·       Attends in-services held at the facility.

·       Maintains confidentiality of all pertinent records.

·       Ability to cope with frequent interruptions during the work day.

·       Willingness to work beyond regular working hours when necessary.
Involved in community projects and other civic matters.

·       Understands responsibilities concerning infection control, safety, accident and fire prevention.

·       Willingly discusses any problems, needs or concerns which arise regarding the facility with the governing body.

·       Assumes responsibility in supporting all department heads in promoting and maintaining positive employee relations and effective communications among facility staff.

·       Understands and upholds the Residents' Bill of Rights and holds all resident information confidential.