Accounting Manager

General Summary

Reports to the President and is responsible for managing the Company's accounting procedures, records, and systems to ensure accurate, thorough and timely reporting of financial data. Includes training and supervising administrative staff related to recording, processing, and filing accounting information. Also includes working closely with other managerial staff to accomplish Company objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting functions include: 

General Ledger

• Accounts Payable - Ensure supplier invoices are properly coded, timely approved, and submitted for payment. 

• Accounts Receivable – Coordinate with Project Managers for project completion estimates, and supervise and review monthly billing to clients.  Track clients’ cut-off dates for timely processing of progress billings. Monitor receivables balances and take collection steps and/or accrue interest as necessary.

• Job Costing – Ensuring Costs are allocated correctly to jobs and monitor profit margins.

• Payroll (Prep as back up only)/Human Resources – Knowledge of Prevailing Wage and review of Certified Payroll Reports. Lead annual health and benefits renewals.  Thorough knowledge of Company provided medical plans and oversee payroll deductions and Company contribution calculations.  Knowledge of all basic federal, state and local payroll taxes.

• Taxes – Ensure Property, Income, Payroll, and Sales & Use taxes are calculated, reported and paid correctly and timely.

• Cash Flows - Analyze, monitor, and manage daily cash flow activity and prepare cash flow projections.

• Budgeting – Create budgets in line with Company growth in revenue.

• Fixed Assets - Ensure maintenance of fixed asset records (additions, disposals, book and tax depreciation reports).

• Reporting/Period End Close - Manage and review reconciliations for bank accounts, notes payable, and credit card accounts monthly.  Prepare and post journal entries. Preparation of monthly and annual financial statements and Work In Process Report (at 12/31) if applicable.

• Internal Controls - Review ledger balances for accuracy and consistency and investigate unusual trends and/or significant variances. Develop and document internal controls that efficiently and effectively meet the needs of the Company and individual departments.

• Contract Review - Review client contracts after award for billing terms and payroll (Prevailing Wage) rates to ensure billing and payroll on each job are set up correctly and before Project is started.

Management and Leadership functions include: ​​

• Demonstrate effective management, leadership, coaching and development of staff to achieve department and company objectives.

• Promote communication and cooperation between Accounting and other departments and ensure that noted issues are properly resolved. 

• Prepare and coordinate responses to third party inquiries, reviews, and audits related to financial records, at President direction.

• Perform additional duties as directed by Company Officers.

• Participate in monthly and weekly accounting and management meetings.

• Create (by documenting) processes, policies and procedures for all main accounting functions to ensure efficient workflow and effective communication between team members.

EDUCATION and/or EXPERIENCE

• Bachelor's degree in accounting

• 5 + years of accounting experience

TECHNICAL SKILLS

• Working knowledge of Generally Accepted Accounting Principles, accounting practices of the construction industry, contracts, liens, and taxing authority regulations.

• Must be able to write reports, business correspondence, and policy/procedure manuals.

REASONING ABILITY

• Must be able to assimilate information and think abstractly to develop practical solutions for accounting problems and issues.

• Must be well organized and detail-oriented.

TECHNOLOGY SKILLS

• Must have a general knowledge of computer hardware and software (i.e., to discuss and coordinate service issues with third party technology consultant).

• Must be skilled with Microsoft Windows, Microsoft Office Suite, construction accounting software (preferably Quikbooks and Foundation). 

• Must be able to navigate the Internet (i.e., search resource sites, transfer information, process transactions, etc.).

• Must be able to operate conventional office equipment, including a photocopier, scanner, fax, printer, calculator, and office telephone.