Administrative Assistant

Job Title: Administrative Assistant
Location: Austin Texas 78753
Duration: 6 Months

Job Description
Top 5 Skills

• Clear and concise verbal and written communication skills for interacting with employees and executives.
• Problem-solving skills and flexibility. Situations and events change quickly, so the ability to think and act quickly is essential.
• Good time management and organizational skills.
• Basic proficiency with technology.
• Teamwork and collaboration skills are essential for cross-departmental and project support.

Technologies

• Excel
• SAP Concur
• Microsoft Teams
• Microsoft Outlook

Required Education and Experience

• Associate degree, or
• High school diploma or equivalent and 2 years of Administrative Assistant or related work experience.

Physical Requirements
Push: Maximum weight limit of 35 lbs.
Pull: Maximum weight limit of 35 lbs.
Lift: Maximum weight limit of 35 lbs.
Outdoor work and travel requirements as applicable.

Driving Requirements

• Driving responsibilities: Yes.
• Personal vehicle required. Candidates must have their own vehicle to commute to and from the office and occasionally travel to event venues.

Principal Duties and Responsibilities

• Provides assistance and support to first- or second-level managers, a department, or an offsite office.
• Researches and learns departmental and company policies and procedures.
• Manages basic calendar needs for one or more managers.
• Prepares and proofreads correspondence, reports, spreadsheets, and presentations, ensuring appropriate syntax and grammar.
• Completes various office tasks, including iProc creation, using a P-card, maintaining office files, supplies, and equipment, submitting expense reports and check requests, arranging shipping, and maintaining the vendor database.
• Coordinates basic domestic travel arrangements, including flights, hotels, and rental cars, for a single traveler.
• Responds to internal requests and external emails from managers and other stakeholders.
• Schedules and coordinates various types of meetings, including luncheons, conferences, and team-building events. These events may include external customers and vendors.

Level of Responsibility

• Works under supervision.
• Decision-making affects the direct area of work and/or work group.
• Requires verbal and written communication skills to convey information.
• May require basic negotiation, influence, tact, and related interpersonal skills.
• Tasks require multiple steps that can be performed in various orders. Some planning, problem-solving, and prioritization are necessary to complete tasks effectively.