Clerical Assistant 2 (Limited Term)

THE POSITION

The Department of Environmental Protection is looking for a Clerical Assistant 2 (Limited Term) who is ready to make a real impact. In this role, you will help organize and prepare essential records for digital use. Your efforts will support programs that safeguard the environment. Join a team that values accuracy, teamwork, and public service.

DESCRIPTION OF WORK

This position supports several environmental programs by organizing, preparing, and updating both paper and digital files for a scanning project in the Southwest Regional Office. Your work will help keep essential records accurate and accessible across multiple program areas.

As a Clerical Assistant 2, you will perform the following duties:

• File Maintenance: Maintain, update, and prepare case, subject, permit, and general files for scanning across multiple programs
• Document Preparation: Prepare hardcopy materials for digitization by condensing, reorganizing, and ensuring proper formatting
• Digital Processing: Scan files, follow naming standards, and upload documents into digital systems including OnBase
• Data Management: Input new files, revise file names, delete outdated items, and organize documents in numerical order
• Technical Use: Operate microfiche readers, scanners, and office software such as Excel, Word, Access, and email
• Record Retrieval: Locate documents and create start sheets upon request for staff needs

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Limited Term, Full-time employment, 37.5 hours per week.
• Work hours are 8:00 AM to 4:00 PM, Monday thru Friday with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the hourly rate of $18.83 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain