Administrative & Graphics Coordinator

Graphics & Production Support

• Use Adobe Illustrator to prepare, modify, and organize sign artwork.
• Assist with customer proofs, layouts, and production-ready graphics.
• Review artwork for accuracy, dimensions, spelling, and specifications.
• Help prepare files for vinyl cutting, printing, and fabrication.
• Coordinate with production and installation staff regarding artwork and job requirements.

Administrative & Customer Service

• Assist with incoming customer inquiries, orders, and requests for quotes.
• Enter and maintain customer information, job details, and work orders.
• Use Microsoft Excel for spreadsheets, tracking, and general office tasks.
• Assist with email correspondence, phone calls, and customer follow-up.
• Help maintain organized digital and physical job files.

General Team Support

• Assist with scheduling, purchasing, and order coordination as needed.
• Help other departments with administrative or production-related tasks.
• Support the team in keeping jobs organized and moving forward.
• Adapt to changing priorities while maintaining accuracy and productivity.

Required Qualifications

• Proficiency in Adobe Illustrator is required.
• Strong Microsoft Excel skills are required.
• General administrative and computer skills.
• Excellent organizational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to multitask, prioritize, and work efficiently.
• Dependable, self-motivated, and willing to learn.
• Comfortable working independently and as part of a team.

Preferred Qualifications

• Experience in the sign, printing, graphics, or related industry.
• Familiarity with Microsoft Outlook and other Microsoft 365 applications.
• Experience preparing print-ready or production-ready artwork.
• Previous customer service, order processing, or office coordination experience.

What We're Looking For

We value people who take initiative, have a strong work ethic, pay attention to details, and take pride in their work. The ideal candidate is a team player who enjoys learning new things and is willing to jump in and help wherever needed.

Visual Impact Signs is a locally owned commercial sign company specializing in custom signage, graphics, fabrication, installation, and service.