Accounts Receivable Specialist

We are looking for an Accounts Receivable Specialist to join a growing organization in New Jersey. This contract opportunity with permanent potential is well suited for someone who enjoys managing project-related invoicing, working with detailed financial information, and supporting accurate revenue capture. The position offers the chance to contribute in a busy environment where precision, follow-through, and collaboration are essential to billing operations.

Responsibilities:
• Oversee invoicing activities for a group of ongoing projects, ensuring charges are prepared and issued in a timely manner.
• Create and send customer invoices with a high degree of accuracy while meeting established billing schedules.
• Examine contracts, backup materials, and project documentation to confirm billing details before invoices are released.
• Handle a range of project billing methods, including time-based, fixed-price, lump-sum, and milestone-driven invoicing arrangements.
• Partner with project accounting staff to align billed amounts with project financial data and contract terms.
• Investigate invoice issues, respond to customer billing questions, and work toward prompt resolution of discrepancies.
• Monitor unbilled balances and take action to keep invoicing current across active assignments.
• Support monthly close activities by preparing billing-related reports and maintaining organized financial records.
• Preserve complete and accurate documentation for invoicing transactions, account activity, and supporting files.

• 3+ years of experience in billing or accounts receivable within a project-based business environment.

• Hands-on knowledge of project invoicing, including experience with time and materials or similar contract billing models.

• Strong understanding of accounts receivable processes, billing functions, and cash application fundamentals.

• Intermediate to advanced Microsoft Excel skills for tracking, analysis, and reporting.

• Excellent attention to detail with a consistent focus on accuracy in financial documentation.

• Proven ability to manage competing deadlines and maintain productivity in a high-volume setting.

• Effective communication and problem-solving skills for working with internal teams and addressing customer questions.