Staff Accountant

We are looking for a detail-oriented Staff Accountant to support the financial operations of our organization in Waterville, Maine. In this role, you will help maintain accurate accounting records, contribute to timely reporting, and support budgeting, payroll, and audit activities. You will work closely with finance leadership and partner with internal teams to ensure transactions are recorded properly and financial practices align with nonprofit standards and funding requirements.

Responsibilities:
• Record and maintain general ledger activity, including preparing journal entries, accruals, adjustments, and related backup documentation.
• Manage accounts payable and accounts receivable tasks by reviewing source documents, assigning proper coding, processing payments, monitoring collections, and reconciling account balances.
• Handle routine cash activity such as disbursements, electronic payments, deposits, positive pay submissions, and recurring cash receipts reporting.
• Complete timely reconciliations for bank accounts, credit cards, payroll-related balances, and other balance sheet accounts to support financial accuracy.
• Assist with month-end, quarter-end, and year-end close by preparing schedules, work papers, and internal financial reporting materials.
• Support grant and fund accounting by monitoring restricted and unrestricted activity, tracking allowable spending, and helping prepare reimbursement requests and funder reports.
• Contribute to budgeting and forecasting efforts through budget-to-actual review, variance analysis, and preparation of financial models and reports.
• Review financial transactions for correct assignment across accounts, programs, departments, grants, and funding sources in accordance with established policies.
• Provide support for payroll processing, payroll reconciliations, and related reporting requirements as needed.
• Assist with audit preparation by organizing financial records and compiling documentation requested during reviews.

• At least 3 years of accounting experience.

• Proficiency in preparing journal entries and maintaining accurate general ledger records.

• Experience supporting month-end close activities and account reconciliations.

• Familiarity with audit support, including preparing schedules and documentation.

• Ability to analyze budget-to-actual results and investigate variances.

• Working knowledge of accounts payable, accounts receivable, and payroll-related accounting processes.

• Strong attention to detail with the ability to manage multiple priorities.