Executive Assistant

We are looking for an Entry Level Executive Assistant to support senior leadership within a Higher Education environment in New York, New York. This Long-term Contract position requires a highly organized, detail-oriented individual who can manage complex schedules, coordinate executive-level meetings, and oversee travel planning with accuracy and discretion. The ideal candidate brings strong judgment, excellent communication skills, and the ability to keep day-to-day administrative operations running smoothly in a fast-paced setting.

Responsibilities:

• Manage dynamic executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure leaders stay aligned with key commitments.

• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.

• Coordinate meeting schedules for senior stakeholders, secure conference spaces, and confirm attendance and materials in advance.

• Prepare and organize travel details and meeting information so executives are equipped for internal and external engagements.

• Serve as a central point of coordination for executive activities, maintaining efficiency across shifting priorities and time-sensitive requests.

• Track schedule changes and communicate updates promptly to relevant participants to support seamless daily operations.

• Demonstrated experience supporting executives in an administrative or executive assistant capacity.

• Strong background in calendar management for senior leaders with competing priorities.

• Proven ability to book and coordinate travel arrangements with close attention to detail.

• Experience organizing executive meetings and managing related logistics.

• Excellent verbal and written communication skills in a detail-oriented environment.

• Bachelor's Degree Required