Madison Approach Executive Assistant in Yonkers, NY | 1305953993

Verified Pay check_circle	$90,000 per year
Hours	Full-time
Location	Yonkers, New York

Job Description

Executive Assistant to the CEO – Development & Special Events Support

Job Location: Yonkers, NY
Hours/Schedule: Full-time, Monday–Friday; occasional evening events
Salary/Pay Rate: $90,000 per year
Job Type: Direct hire

Overview
A respected, mission-driven nonprofit is looking for a polished, energetic professional to serve as a trusted partner to its President & CEO and senior leadership team. This is not a behind-the-scenes-only assistant role. You will be a visible face of the organization at board meetings, donor activities and special events, and you will play a key part in its fundraising efforts.

If you thrive on variety, enjoy representing a mission you believe in, and bring sound judgment and discretion, this role offers direct exposure to executive leadership, organizational strategy and a close-knit team. Experience supporting a team (marketing, sales, development, events, real estate) is as valuable as traditional executive support experience.

Responsibilities
Executive support

Manage the CEO’s calendar and screen calls
Prepare letters, contracts and other documents, many of them confidential
Communicate on the CEO’s behalf with board members, donors, staff and partners
Research, prioritize and follow up on incoming issues, and decide the right response or referral
Plan and run special projects, including annual staff events, groundbreakings and ribbon cuttings

Board and leadership team support

Prepare for and attend quarterly board meetings: distribute materials in advance, take minutes and record resolutions
Provide detail-oriented project, filing and administrative support to senior leaders, including real estate and legal
Look for ways to create efficiencies and improve administrative processes

Development and fundraising support

Manage the donor CRM: process gifts, produce reports and mailing lists, and prepare donor letters and thank-you notes
Help plan and coordinate special events, including vendors and rentals, and staff them on-site
Prepare print materials for donor and external meetings
Track in-kind gifts and volunteers in the CRM, coordinate pick-ups and distribution, and connect volunteers with the right team
Support communications with basic graphic design, photography, social media and website updates

Requirements

Associate’s degree required; Bachelor’s preferred
3–5 years of administrative experience supporting executives or teams; backgrounds in events, development, marketing or sales are welcome
Poise and presence in public-facing settings, and comfort representing the organization at events across the five boroughs and Westchester, including some evenings
Excellent written communication, organization and attention to detail
Strong interpersonal skills and a flexible, “all hands on deck” attitude
Proven discretion with confidential information
Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe Acrobat, Google Docs, Canva and social media platforms a plus
Enthusiasm for learning new systems (donor CRM experience a plus)

Benefits

$1,000 sign-on and retention bonus
Medical, dental and vision after 30 days, with up to 85% paid by the employer
Paid vacation, sick and personal time
Pension plan and voluntary 403(b)

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Executive Assistant

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