External Relations Specialist, Annual & Special Gifts Program (ALUMNI EXTERNAL REL SPEC 3 CX)

Job Summary

The External Relations Specialist, Annual & Special Gifts Program serves as an experienced professional responsible for developing and implementing complex alumni engagement and annual giving initiatives for the Annual & Special Gifts Program (ASGP). This position plans, develops and implements strategies for specific programs, events, policies, constituency groups, while advancing ASGP's goals.

The External Relations Specialist independently engages in day-to-day alumni relations operations and participates in the creation of innovative engagement and fundraising programs and initiatives. This position collaborates with internal partners to maximize outreach, execute annual giving outreach initiatives, and constituent connections. The External Relations Specialist works within the central development office to create and execute annual giving and stewardship efforts, and key engagement events, including digital campaigns and initiatives such as Give Day and Crowdfund UC Davis. This position collaborates with fundraising staff and managers to design and implement a comprehensive alumni engagement program in alignment with institutional priorities and the strategic goals of the Annual & Special Gifts Program. The External Relations Specialist provides leadership in improving business processes, recommending policy or procedural enhancements, and developing training related to alumni relations operations.

This position requires good judgment in selecting methods and techniques for obtaining solutions, and works collaboratively, and collegially as part of a large, matrix organization.

Apply By Date

Ocotber 31st by 11:59pm

Qualifications

Minimum Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Demonstrated experience providing and managing administrative and logistical support for programs, events, or projects and executing programs or events with multiple stakeholders, competing priorities, and complex logistics.
• Experience with planning, coordinating, and executing complex programs or events in a service-oriented environment using professionalism, tact, and discretion. Ability to independently manage complex events or initiatives, anticipate issues, and resolve problems diplomatically and effectively.
• Experience developing and delivering written and verbal communications for external audiences, including correspondence, event messaging, stewardship materials, or digital content. Experience evaluating program or event outcomes and using data, feedback, or trends to inform improvements.
• Demonstrated research, analytical, and critical thinking skills, including the ability to assess complex situations, identify risks or opportunities, and recommend effective solutions.
• Demonstrated ability to translate constituent interests, motivations, and institutional priorities into effective engagement, stewardship, and communication strategies.
• Demonstrated skill in project management, including planning, organizing, prioritizing, and executing programs or events while meeting deadlines and maintaining attention to detail.
  

Preferred Qualifications

• Awareness, knowledge, and skill in applying inclusion to one's work. A profound belief in the value of a safe workforce and a commitment to achieve this goal through collaboration and team building, working cooperatively with a large group of department and campus constituencies.
• Familiarity with industry best practices in alumni relations, annual giving, constituent engagement, or stewardship.
• Experience developing multichannel communications, including email, web, social media, and/or print.
• Experience using CRM platforms, analytics tools, or digital engagement systems to inform strategy.

Key Responsibilities

• 50% - Annual Giving & Stewardship Program Support
• 25% - ASGP Programming & Alumni Events
• 25% - Constituent Communications & Relationship Management

Department Overview

The Annual and Special Gifts Program (ASGP) serves the university by raising annual or regular gifts for UC Davis. The ASGP is the foundation of the university's development effort, generating a crucial source of revenues by creating an accessible entry point for large numbers of donors: alumni, parents, students, faculty, staff and friends of UC Davis. Many of these individuals will begin a lifetime of giving to UC Davis through ASGP programs, and with appropriate engagement and stewardship, will make increased gifts to benefit the university in the years ahead.

Development & Alumni Relations (DEVAR) provides leadership in building enduring public trust, understanding, and support for UC Davis and its mission of teaching, research, and public service. DEVAR provides leadership, coordination and support services to help the university meet its mission of research, teaching and service by building philanthropic support and executing approved fundraising programs that support the university's highest priorities and initiatives.

POSITION INFORMATION

• Departmental Budgeted Salary Range: $72,000.00 - $85,000.00/yr., commensurate with experience.
• Full ALUMNI EXTERNAL REL SPEC 3 CX Classification Pay Range: $71,600.00 - $127,800.00/yr.
• Salary Frequency: Monthly
• Salary Grade: STEPS
• UC Job Title: ALUMNI EXTERNAL REL SPEC 3 CX
• UC Job Code: 005487
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): Monday thru Friday 8:00am - 5:00pm
• Location: Conference Center, Davis
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• H1-B Eligible: Applicants must be permanently authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.
• This position is hybrid (mix of on-site and remote work). This position is based in Davis, CA and may be eligible for flexible work arrangements, including a hybrid schedule.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours
• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours
• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequen