Administrative Assistant

Financial Services Firm is seeking a motivated Administrative Assistant/Receptionist 

General responsibilities consist of, but are not limited to, the following:

• Answering phones
• Document cataloging and filing
• Maintaining updated contact list/rolodex and Office Manager’s Manual
• Monitoring and ordering office and field supplies as needed
• Assist owner with Daily Tasks
• Maintaining our filing system Complete and file required New Hire forms/onboarding
• Occasional shipping of materials and/or equipment via FedEx, UPS and/or US mail
• Internet and email account administration – adding/subtracting email accounts and tracking account renewals
• Scheduling Appointments for Clients
• Account Creation and Maintenance on our Computer System
• Occasional shipping of materials and/or equipment via FedEx, UPS and/or US mail
• Data entry
• Providing back-up duties for entire office as needed
• Work directly with the President of the company on specific matters/projects
  
   

Qualifications:

• Ability to perform repetitive clerical and administrative tasks with accuracy
• Proficient computer skills and knowledge of MS Office
• Strong verbal and written communication skills
• Excellent customer service skills
• Attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Self-motivated with the ability to work independently
• Comfortable working in a high-volume processing environment
• Prior administrative, operations, financial services, or transfer processing experience preferred

Qualified candidates are encouraged to apply for immediate consideration by submitting their resume to hkitsos@hotmail.com.

Required qualifications:

• Legally authorized to work in the United States

Preferred qualifications:

• 21+ years or older