Fleet Administration Coordinator

Job Title: Fleet Administration Coordinator

Location: Markham, Ontario
Duration: 1 Year Contract
Work Arrangement: Fully Onsite

Job Overview

We are seeking a detail-oriented Fleet Administration Coordinator to support fleet maintenance, vehicle administration, reporting, and day-to-day fleet operations. The role involves coordinating with drivers, internal teams, and external service providers to ensure timely maintenance and accurate fleet records.

Key Responsibilities

• Generate and analyze preventive maintenance reports and communicate maintenance requirements to drivers, garages, service providers, and management.
• Follow up on overdue inspections and critical maintenance requirements.
• Coordinate vehicle licensing, insurance renewals, invoices, and vehicle additions or deletions.
• Respond to and resolve fleet-related inquiries and issues.
• Maintain accurate electronic and physical fleet records.
• Prepare fleet data and reports for internal teams and management.
• Respond to fleet support phone calls and emails.
• Provide administrative and clerical support to the Fleet Supervisor.

Qualifications

• Minimum secondary school education or equivalent.
• Proficiency in a computerized work environment, with experience or the ability to learn Excel, SAP, and Element Interactive.
• Typing speed of at least 40 words per minute net.
• Excellent verbal and written communication skills.
• Ability to interpret company policies and procedures.
• Strong organizational skills and attention to detail.
• Ability to work collaboratively and responsibly under direct and indirect supervision.

About Indotronix
Indotronix has been providing staffing services to Fortune 500 companies and federal, state, and local government agencies for more than 38 years. We have recently been recognized as one of the largest staffing companies in the US by Staffing Industry Analysts. To learn more about us or to view additional job opportunities, please visit our website at: iic.com.