Paralegal

Our client is seeking a Confidential Administrative Assistant/Paralegal to provide administrative and legal support to the Legal Department. This role supports attorneys with document management, arbitration scheduling, legal correspondence, hearing preparation, and confidential personnel matters.

Location: New York, NY

Schedule: Hybrid after training (Fully onsite for the first week, then 3 days onsite / 2 days remote)

Duration: 3+ month contract (potential extension)

Pay: $30-$35/hour

Key Responsibilities

• Maintain and organize legal files, arbitration matters, and confidential department records
• Create and manage electronic filing systems and archive closed files
• Schedule arbitration hearings and coordinate with attorneys, outside counsel, arbitrators, and internal staff
• Manage department calendars, meetings, hearings, and conference calls
• Draft, proofread, edit, and finalize legal correspondence and documents
• Assist with legal filings, hearing preparation, exhibits, photocopying, and data entry
• Handle confidential personnel and labor relations documents
• Process arbitrator invoices and assist with department administrative functions
• Maintain legal contact databases and departmental records

Qualifications

• 3-5+ years of administrative assistant and/or paralegal experience in a legal environment
• Experience scheduling hearings and filing legal documents
• Strong proofreading, grammar, and written communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience preparing legal correspondence and working with confidential information
• Bachelor's degree preferred

Ideal Background

• Law firm, labor and employment, litigation, union-side legal, or in-house legal department experience
• Strong organizational skills with the ability to manage multiple deadlines in a fast-paced environment
• Comfortable handling highly confidential information and sensitive matters