Administrative Assistant to the PI (BLANK AST 2)

Under general supervision of the Principal Investigator (PI), provide high-level coordination and administrative support to ensure efficient operation of laboratory research activities. This position works closely with the PI to support scientific and operational priorities, including preparation of research documents, coordination of communications, and organization of workflows across multiple projects.

This role requires a foundational understanding of biological or life sciences to assist with reviewing and editing scientific materials and supporting research-related activities.

Summary of Responsibilities:
* Coordinate day-to-day operations in support of the PI, including managing schedules, meetings, and communications with research staff and collaborators.
* Review and edit scientific documents such as manuscripts, protocols, and reports, and provide concise summaries to support PI review.
* Assist with preparation and organization of research materials, presentations, and documentation.
* Support coordination of research projects by tracking action items, deadlines, and deliverables across team members.
* Facilitate communication within the laboratory to ensure alignment on priorities and timelines.
* Provide administrative oversight and guidance for general lab operations and processes.

Apply By Date

November 2, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in biological sciences, life sciences, or a related field, or an equivalent combination of education and experience.
• Administrative experience supporting a laboratory, research, or academic environment.
• Experience managing complex calendars, coordinating meetings, and supporting executive-level scheduling needs.
• Experience reviewing, editing, or supporting preparation of scientific or technical documents (e.g., manuscripts, reports, protocols).
• Strong writing, proofreading, and document preparation skills for professional and technical materials.
• Proven ability to manage multiple priorities in a fast-paced environment and support projects with competing deadlines.
• Experience tracking project timelines, deliverables, or action items in research, academic, or professional setting.

Preferred Qualifications

• Advanced experience preparing and editing manuscripts for publication.
• Experience supporting grant preparation, submission, or research project coordination.
• Interpersonal and communication skills to communicate and interact in a helpful, effective, and informative manner with a wide variety of individuals.
• Familiarity with scientific publishing processes and/or reference management tools (e.g., EndNote, Zotero, Mendeley).

Key Responsibilities

• 50% - PI Operational Support
• 30% - Technical Support
• 10% - Administrative Support
• 10% - Other

Department Overview

The Department of Pathology, Microbiology and Immunology is one of six academic departments in the School of Veterinary Medicine; it provides a unique and critical linkage between the basic and clinical sciences. The mission of the department is the effective integration of the disciplines of immunology, microbiology (including bacteriology, parasitology and virology) and pathology (both anatomic and clinical) into the teaching, research, and service programs of the school and campus. Through this mission, the department promotes the understanding of causes and diagnosis of disease in animals and the mechanisms by which diseases develop at the organismal, cellular and molecular, and, increasingly, genetic levels. The correlated applied (translational) mission is to advance the use of morphologic, microbiologic, biochemical, genetic, and immunologic methods for diagnosis and prevention of disease.

POSITION INFORMATION

• Salary or Pay Range: $26.72/hr. - $37.85/hr.
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: BLANK AST 2
• UC Job Code: 004723
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Mon-Fri, 8am-5pm
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the