Accounts Payable Supervisor/Manager

We are looking for an experienced accounts payable specialist to oversee daily AP operations for our California office. This position is suited for someone who is comfortable managing high-volume processing, strengthening procedures, and working independently in a construction-focused environment. The role will play a key part in keeping vendor payments accurate, supporting close activities, and improving the efficiency and control of the payables function.

Responsibilities: • Lead the end-to-end accounts payable process, from receiving invoices through final payment and account reconciliation. • Review and process a large volume of vendor and subcontractor invoices with close attention to accuracy, timing, and documentation. • Assign proper job-cost coding to invoices and related expenses to support construction accounting requirements. • Organize payment cycles through ACH and check disbursements while following established approval procedures and internal controls. • Track aging reports, investigate open items, and follow up with vendors or internal stakeholders to resolve outstanding balances promptly. • Reconcile AP-related accounts and contribute to month-end close by preparing support and resolving variances. • Maintain vendor files, collect tax documentation, and assist with annual 1099 reporting activities. • Support subcontractor payment compliance by monitoring lien releases, retention details, and required backup documentation. • Reconcile corporate card transactions, including card activity, and administer employee expense submissions through Emburse. • Collaborate with cross-functional teams on workflow improvements, invoice processes, and multi-entity AP support as needed.

• Demonstrated experience managing full-cycle accounts payable in a high-volume environment.
• Background in construction accounting, including familiarity with job-cost coding and subcontractor-related payments.
• Ability to handle payment processing across multiple methods, including ACH and check runs.
• Experience performing reconciliations, maintaining AP aging, and supporting month-end close tasks.
• Knowledge of vendor setup procedures, W-9 collection, and 1099 preparation requirements.
• Proficiency with accounting systems; experience with Vista by Viewpoint is strongly preferred.
• Familiarity with corporate card reconciliation and employee expense platforms such as American Express and Emburse.
• Strong organizational skills, accuracy, and the ability to work independently while improving processes and controls.