Executive Administrative Assistant Advanced (>6 years)

• Position: Executive Administrative Assistant Advanced (Contract-to-Hire)
• Location: Jersey City, NJ 07310-2053
• Schedule: 100% Onsite, 5 Days per Week
• Required Experience: 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite Executives, or senior leadership teams
• Tentative Pay Rate: $38.00 per hour

Job Description

Our client is seeking a highly experienced Executive Administrative Assistant to support a lead Managing Director and three additional Managing Directors within a fast-paced Technical Delivery organization. This is a high-visibility role requiring exceptional organizational skills, executive presence, discretion, and the ability to effectively manage competing priorities across multiple senior stakeholders.

The ideal candidate will have extensive experience supporting executive leadership, managing complex calendars, coordinating domestic and international travel, processing expenses, and working effectively with highly visible executives in a demanding corporate environment.

Key Responsibilities

• Manage complex calendars for a lead Managing Director and three additional Managing Directors
• Coordinate meetings across multiple global time zones and proactively resolve scheduling conflicts
• Manage domestic and international travel arrangements
• Process and reconcile executive expenses through Concur
• Review and prioritize incoming meeting requests while exercising sound business judgment
• Handle highly confidential and sensitive information with discretion and professionalism
• Support executive meetings, presentations, communications, and follow-up activities
• Partner with senior leaders and stakeholders across multiple business units
• Anticipate executive needs and proactively solve problems in a fast-paced environment

Required Qualifications

• 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams
• Advanced Microsoft Outlook skills with extensive calendar management experience
• Concur travel and expense management experience
• Strong Microsoft Excel and PowerPoint skills
• Experience managing complex scheduling across multiple time zones
• Strong organizational, prioritization, and communication skills
• Proven ability to maintain confidentiality and exercise sound judgment
• Experience working in fast-paced, high-pressure corporate environments

Required Qualifications

• 6+ years of Executive Assistant experience supporting Managing Directors, C-Suite executives, or senior leadership teams
• Advanced Microsoft Outlook skills with extensive calendar management experience
• Concur travel and expense management experience
• Strong Microsoft Excel and PowerPoint skills
• Experience managing complex scheduling across multiple time zones
• Strong organizational, prioritization, and communication skills
• Proven ability to maintain confidentiality and exercise sound judgment
• Experience working in fast-paced, high-pressure corporate environments

Preferred Qualifications

• Financial Services industry experience
• Experience supporting Managing Directors within large organizations
• Experience within Fortune 100 or Fortune 500 companies
• Familiarity with AI tools and Large Language Model (LLM) platforms
• Experience utilizing enterprise AI productivity tools

What Will Make You Stand Out?

• Strong executive calendar management expertise
• Experience supporting multiple senior executives simultaneously
• High emotional intelligence (EQ) and executive maturity
• Ability to navigate complex personalities and competing priorities
• Strong conflict resolution and problem-solving abilities
• Experience supporting global executives and teams
• Background within Financial Services, Banking, or large corporate environments

Additional Information

• Support for 1 Lead Managing Director and 3 Managing Directors
• 100% onsite position in Jersey City, NJ
• Two-round interview process
• Contract-to-hire opportunity
• Fast-paced, executive-facing environment requiring professionalism, discretion, and adaptability

Please note that this is a contract position. While there is potential for extension and conversion, neither is guaranteed.