Executive Assistant
•Today
| Verified Pay check_circle | Provided by the employer$85,000 per year |
|---|---|
| Hours | Full-time |
| Location | Charlotte NC Charlotte, North Carolina open_in_new |
About this job
Job Description
Job Description
Executive Assistant
We are assisting a prestigious Charlotte-based firm in hiring an Executive Assistant to serve as a trusted partner in managing priorities, schedules, communications, and day-to-day business activities. This role is critical to ensuring smooth operations through expert calendar management, coordination of competing priorities, and oversight of a wide range of administrative functions. The ideal candidate is highly organized, proactive, detail-oriented, and able to anticipate needs in a fast-paced professional environment. Salary up to $85k a year plus bonus.
Key Responsibilities:
- Prepare and coordinate correspondence, proposals, listing agreements, contracts, presentations, and other brokerage-related documents.
- Manage calendars, meetings, travel arrangements, expense reports, commission invoicing, and departmental administrative functions.
- Maintain broker licensing, memberships, compliance records, and tracking of critical documents and renewal deadlines.
- Conduct market research, demographic analysis, mapping, and site evaluations using tools such as GIS, CoStar, Google Earth, and other mapping platforms.
- Create market packages, aerial maps, retail competition analyses, demographic reports, and materials for client presentations.
- Support brokers throughout the transaction process by obtaining due diligence materials, permits, surveys, environmental reports, ownership records, and other documentation required for deal completion.
- Coordinate listing information, signage requests, and marketing-related initiatives with internal teams.
- Maintain client, prospect, and property databases, perform research projects, and assist with prospecting activities.
- Plan and coordinate broker meetings, market tours, client events, and department functions.
- Serve as a liaison between brokers, clients, vendors, government agencies, and internal departments while maintaining a high level of professionalism and confidentiality.
- Provide occasional reception coverage and assist with special projects and additional support needs as required.
Qualifications:
- Bachelor's degree
- Minimum of 5 years executive support experience required
- Strong organizational, multitasking, communication, and customer service skills with exceptional attention to detail.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
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Full-time Jobs Part-time Jobs Gig Jobs Posting ID: 1307448149 Posted: 2026-10-26 Job Title: Executive Assistant
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