Executive Assistant - Executive Director of Operations

🚀 NOW HIRING: Executive Assistant / Executive Director of Operations

📍 San Antonio, TX | 💰 $75,000–$105,000 | Full-Time | Hybrid Flexibility

Are You a Natural Problem-Solver Who Thinks Like a Business Owner?

An established dental healthcare organization with five practices in Texas and Hawaii is searching for an exceptional Executive Assistant / Operations Leader to work directly with its owner.

We're looking for someone who brings more than excellent administrative skills. This opportunity calls for a confident, resourceful professional who can organize business priorities, make sound decisions, coordinate multiple teams, and turn ideas into action.

If you're the person everyone counts on to keep things moving, this opportunity is worth exploring!

⭐ Your Impact

You'll become a key partner to ownership, helping manage executive responsibilities and maintain operational efficiency across multiple locations.

Your responsibilities will include:

• Executive Partnership: Organize calendars, meetings, correspondence, and essential executive follow-ups.
• Business Operations: Coordinate projects across five dental practices, track deadlines, and keep priorities moving.
• Patient & Employee Relations: Help address escalated concerns and facilitate communication among teams.
• Compliance Coordination: Monitor HIPAA, OSHA, training, inspections, and regulatory requirements.
• Recruitment & HR: Assist with job advertisements, candidate interviews, and administrative personnel matters.
• Facilities & Vendors: Follow up on purchasing, equipment repairs, maintenance requests, and service providers.
• Financial Administration: Coordinate business information and communications with CPAs and outside advisers.
• Technology: Learn Dentrix Ascend, use modern digital tools, and identify ways to simplify processes.

🎯 The Experience You Bring

Healthcare administration, healthcare operations, or executive support experience within healthcare is REQUIRED.

We're particularly interested in professionals who have supported a CEO, owner, or senior executive and can demonstrate outstanding organizational skills, sound business judgment, and the ability to handle changing priorities.

You should be comfortable with Google Workspace and business technology, communicate clearly, respect confidentiality, and work independently while collaborating with established leadership.

Candidates must live in the greater San Antonio area.

Dental industry experience and familiarity with Dentrix Ascend are advantages, but neither is mandatory.

💎 What You'll Receive

• $75,000–$105,000 annual salary, based on qualifications and experience.
• Medical and dental insurance benefits.
• Supplemental insurance options, including short-term disability.
• Generous paid time off.
• An initially on-site position with opportunities for hybrid flexibility as you become established.
• The chance to work closely with ownership and contribute directly to business improvements.

🔥 Ready for a Role Where Your Ideas and Initiative Matter?

This position blends hands-on executive assistance with meaningful operations coordination. It is not a traditional corporate VP role, and existing management teams handle payroll, revenue cycle activities, and daily practice management.

You'll be the trusted professional who connects the dots, strengthens communication, and makes sure important work gets finished.

If you're organized, technologically confident, proactive, and ready to make a difference, we'd love to hear from you!

📩 Apply today or send me a private message for more information about this confidential opportunity.