Bilingual Receptionist

We are looking for a bilingual individual to serve as the first point of contact for a busy office in Chicago, Illinois. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for visitors and callers. The role combines front desk coordination, administrative support, and accurate record handling to help daily operations run smoothly.

Responsibilities:
• Greet visitors, clients, and staff in a courteous manner while maintaining an organized and efficient front desk presence.
• Manage incoming phone calls in two languages, direct inquiries to the appropriate departments, and take clear messages when needed.
• Provide day-to-day administrative support by preparing documents, handling correspondence, and assisting with general office coordination.
• Enter and update information in office records with a strong focus on accuracy, completeness, and timeliness.
• Schedule appointments, coordinate calendars, and support meeting logistics to keep activities running efficiently.
• Monitor front office activity, respond to routine questions, and help resolve basic administrative issues promptly.
• Maintain office supplies and support filing, scanning, and document organization to ensure easy access to important information.• Fluency in English and Spanish with the ability to communicate effectively with callers, visitors, and internal staff.
• Previous experience in a receptionist, front desk, or administrative support role.
• Comfortable handling a high volume of inbound calls while remaining courteous and organized.
• Strong data entry skills with attention to detail and accuracy.
• Proficiency with standard office software and general administrative office procedures.
• Ability to manage multiple tasks, prioritize effectively, and work independently in a busy environment.
• Detail-oriented demeanor, dependable attendance, and strong customer service skills.