Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows.

Responsibilities:
• Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule.
• Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy.
• Assist with Aeries and CalPADS-related administrative processing, including data review and record support.
• Manage absence tracking activities and maintain organized logs for office reporting and follow-up.
• Support the volunteer clearance process by reviewing documentation and coordinating processing steps.
• Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members.
• Perform receptionist and general front-office duties to help maintain an organized office environment.• Experience providing administrative support in an office or district office setting.
• Strong data entry skills with close attention to detail and accuracy.
• Ability to handle inbound calls and perform front-desk or receptionist responsibilities professionally.
• Familiarity with general administrative office procedures, recordkeeping, and document organization.
• Comfortable learning and using administrative systems such as Aeries and CalPADS.
• Effective verbal and written communication skills, with the ability to manage multiple priorities.
• Proficiency with standard office software and basic computer applications.