Executive Admin
•Today
| Verified Pay check_circle | Provided by the employerUp to $35 per hour |
|---|---|
| Hours | Full-time |
| Location | San Antonio, TX San Antonio, Texas open_in_new |
About this job
Job Description
Job Description
Immediately hiring an Executive Admin for a fast-paced firm in San Antonio. The Executive Admin ensures day-to-day activities are coordinated and Executive Team members are prepared for responsibilities. Please call/text 210-664-2680.
Pay is up to $35 per hour based on experience
Schedule is Mon-Fri 8am-5pm
Duties:
- Provide administrative support to the Executive Team, including calendar management, email coordination, call routing, record retention, and information flow.
- Partner with the Executive Team to prioritize daily activities, manage competing priorities, and meet deadlines and business objectives.
- Prepare and update presentations, internal communications, correspondence, and other materials, ensuring accuracy, compliance with USAA standards, and appropriate confidentiality.
- Monitor internal communications, intranet pages, and messaging channels to proactively share important updates, reminders, and deadlines with leaders and employees.
- Coordinate meetings, including scheduling, agenda preparation, materials, attendee management, meeting minutes, and follow-up action items.
- Support a positive team culture by coordinating employee one-on-ones, staff meetings, skip-level meetings, and other engagement opportunities.
- Coordinate onboarding and transitions for new Executive Team members and employees.
- Maintain organizational charts and update distribution lists in a timely manner.
- Ensure new hires have access to necessary resources and departmental processes.
- Coordinate seating arrangements and support on-site events as needed.
- Manage travel arrangements, expense reporting, team budgets, and office supply inventory with a focus on accuracy and cost management.
- Maintain organized filing systems, generate reports, and provide requested information to the Executive Team.
- Identify, monitor, and manage business risks in accordance with applicable risk and compliance policies and procedures.
- Plan and coordinate client partner events for H-E-B, Central Market, and other clients, tailoring event logistics and experiences to business objectives.
- Maintain a client partner roster of key dates and milestones, coordinating personalized acknowledgments such as cards and flowers to strengthen client relationships.
Requirements:
- High School Diploma/GED
- 4 years directly related work experience providing administrative support to executives or leadership teams.
- Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Adobe, and Publisher.
- Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.
- Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
- Ability to effectively build strong relationships and work with all levels within the organization.
- Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.
Please call/text 210-664-2680
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