Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to the Executive Director for Non-Profit in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment.

Responsibilities:

• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.

• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.

• Support Board of Directors activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.

• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.

• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.

• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.

• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.

• Bachelor’s degree required.

• At least 3 years of experience supporting senior-level executives or C-suite leadership.

• Demonstrated experience assisting with Board of Directors administration, including meeting logistics, agendas, minutes, and board packets.

• Strong background in calendar management, executive meeting coordination, and travel planning.

• Proficiency with Microsoft Office 365, SharePoint, Adobe Acrobat, Microsoft Teams, and Zoom.

• Excellent written and verbal communication skills with a high level of discretion and professionalism.

• Nonprofit or legal industry experience is preferred.

• Ability to work independently, stay organized, and manage multiple priorities effectively.