Business Office & Undergraduate Advising Assistant (BLANK AST 3)

Under general supervision from the Business Operations Manager, provide administrative program support for DSS Yellow Cluster as well as for the centers and programs that the unit supports. Assist in day-to-day operations. Respond to general inquires in person, by email, or on the phone. Serve as the main point of contact for purchasing and reimbursement for Philosophy and Science & Technology Studies. Responsible for running errands to campus and in town. Supervise and direct business office student assistants.

This position is the facilities manager for our on-campus units and is the primary contact for placing work orders & reporting building issues, working w/ Special Services, Facilities, Lock Shop, Janitorial Services & other campus units.

Under general guidance of the Undergraduate Programs Supervisor, provide programmatic support for majors and minors housed within the Yellow Cluster. Serve as the point-person for quarterly course scheduling, assist with the PTA process, and help manage the advising appointment calendar systems.

Provide support as needed to the cluster Department Chairs, Chief Administrative Officer, Undergraduate Programs Supervisor, and Business Operations Manager. Act as primary backup to Yellow Cluster Events Coordinator and provide administrative backup to other Yellow Cluster business office units and advisors.

Apply By Date

November 4, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Experience recognizing, identifying, and responding to problems/errors with reimbursements, invoices, and financial transactions.
• Experience using organizational and time management skills to prioritize and coordinate multiple complex and detailed projects simultaneously.
• Experience in reviewing, understanding, and applying travel and entertainment policies and procedures.
• Administrative support experience in a professional, front office environment.
• Experience understanding and maintaining confidentiality.
• Demonstrated commitment to fostering teamwork, collaboration, and mutual respect in a working and learning environment.
• Interpersonal and communication skills to communicate effectively with staff, faculty, administrators, and students across a diverse range of backgrounds, experiences, and identities.

Preferred Qualifications

• Experience with AggieExpense, PrePurchasing, and Aggie Enterprise.

Key Responsibilities

• 45% - Program Support
• 45% - Undergraduate Advising Support
• 10% - Miscellaneous

Department Overview

Serves seven independent units in the College of Letters and Science Social Sciences that are clustered for administrative purposes: Psychology Department, Philosophy Department, Center for Mind and Brain (CMB), Science and Technology Studies Department (STS), Center for Science and Innovation Studies (CSIS), Center for Artificial Intelligence and Experimental Futures (CAIEF), and Cognitive Science.

The units consists of a Department Chair & 2 Vice Chairs (Psychology), Department Chair (Philosophy), Director & Associate Director (CMB), Department Chair (STS), Director of CSIS, Director of CAIEF, and Director of Cognitive Science, approximately 70 Senate faculty, 35 Academic Federation faculty, 100+ non-Senate academic employees of varying titles (Graduate Student Researchers, Teaching Assistants, Visiting Scholars, Postdoctoral Scholars, Lecturers), 150+ graduate students, 3200+ undergraduate majors, and 23 staff FTE.

Since the Centers draw faculty from different colleges/divisions it requires that this position is conversant and knowledgeable about the many varying units.

POSITION INFORMATION

• Salary or Pay Range: $30.87/hr. - $44.25/hr.
• Salary Frequency: Hourly
• Salary Grade: STEPS
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting or or .

• High quality and low-cost to choose from to fit your family's needs
• UC pays for and coverage for you and your family
• for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including , , , , accident, critical illness and hospital indemnity
• , , and for eligible employees
• and Family Care discounts and resources
• to support thriving in all aspects of employee's lives
• On-site including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• and for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work in a demanding environment with mu