Administrative Business Partner, Product
| Verified Pay check_circle | Provided by the employer$123000 - $168000 per year |
|---|---|
| Hours | Full-time |
| Location | Foster City, California |
About this job
Job Description
Zoox is looking to hire an Administrative Business Partner to support our Product, Features, and Homologation department. This role will support the Senior Director of Product, Features, and Homologation and the Director of Product and provide administrative support for team. You will report to the Senior Director. In this position, you will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox.
This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
In this role, you will...Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.
Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
Help with new hire onboarding for scaling departments
Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
4+ years of either administrative or executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Excellent written and verbal communication skills
Sensitivity to handling critical and confidential information
Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product.
Previous exposure to company boards, public officials, and other senior-level stakeholders
Bachelor's degree
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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