Receptionist Secretary

We are seeking a Receptionist Secretary to support the entire office by managing front desk operations, assisting visitors, and coordinating administrative activities. This role will handle moderate visitor and call volume, with particular emphasis on office coordination, correspondence, and document preparation while maintaining the confidentiality of client or customer records.

Responsibilities

• Manage front desk reception and assist visitors with professionalism.
• Answer, screen, and route telephone calls using office telephone systems.
• Schedule appointments and coordinate office calendars.
• Handle correspondence and prepare, format, and distribute documents.
• Perform accurate data entry and maintain organized files and records.
• Coordinate office supplies and support general office operations.
• Provide meeting support, including scheduling and logistical coordination.
• Protect confidential client or customer records and information.

Preferred Qualifications

• 1+ years of experience in reception and administrative support.
• High school diploma or equivalent.
• Proficiency with Microsoft Office.
• Experience with calendar management, telephone systems, and document management.
• Strong customer service and written communication skills.
• Effective time management and organizational skills.