Executive Assistant
•Today
| Estimated Pay info | Based on similar jobs in your market$17 per hour |
|---|---|
| Hours | Full-time |
| Location | Tulsa, Oklahoma |
About this job
Job Description
Job Description
We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide direct support to the President and management team in a fast-paced machining and manufacturing environment. The ideal candidate will manage payroll, accounts payable/receivable, and administrative functions while keeping daily operations running smoothly. This position requires flexibility and professionalism in both office and production settings — including a willingness to work in or around a shop floor environment.
Key Responsibilities
- Manage and process weekly payroll accurately and confidentially.
- Oversee accounts payable and receivable, including invoice entry, payment processing, and customer billing.
- Maintain accurate financial records, reconcile accounts, and support basic bookkeeping activities.
- Serve as the primary administrative liaison to the President — managing calendars, meetings, correspondence, and project follow-up.
- Prepare and organize reports, purchase orders, and internal documentation.
- Assist with HR-related tasks such as onboarding, maintaining employee records, and coordinating safety/compliance documentation.
- Maintain office supplies, handle mail, and support purchasing functions as needed.
- Communicate effectively with vendors, customers, and shop personnel to ensure smooth daily operations.
- Adapt to and work comfortably within a hands-on, machine shop environment, supporting production needs when required.
Qualifications
- 3+ years of experience in administrative support, payroll, or accounting (manufacturing or machining environment preferred).
- Strong knowledge of QuickBooks, Excel, and payroll software (e.g., ADP, Paychex, or similar).
- Excellent organizational and time management skills with the ability to prioritize multiple tasks.
- Strong attention to detail and problem-solving abilities.
- Professional communication skills, both written and verbal.
- Ability to maintain confidentiality and handle sensitive information with integrity.
- Comfortable working in a shop-floor setting with occasional exposure to dust, noise, or machinery.
Preferred Attributes
- Experience supporting executives or senior leadership.
- Knowledge of basic manufacturing processes or machining terminology.
- Positive, can-do attitude with a willingness to step in wherever needed.
Direct Hire Opportunity
Full-Time-On Site
Pay: 60K+ Depending on experience
Please send resumes to Nicole@abundantjobs.com
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Full-time Jobs Part-time Jobs Gig Jobs Posting ID: 1308498540 Posted: 2026-10-31 Job Title: Executive Assistant
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