Clerical Assistant 2 (1st Shift) - Warren State Hospital

THE POSITION

As a Clerical Assistant 2 with the Department of Human Services, you will be part of a team that supports essential medical services. This role offers daily challenges and the chance to build strong organizational and communication skills. Your efforts help keep the office running smoothly and allows staff to stay focused on their mission. Consider taking a career that provides a meaningful opportunity to support a team that works to improve lives.

DESCRIPTION OF WORK

This position provides clerical support for medical and psychiatric operations as well as helps manage important tasks that keep the Warren State Hospital running. The role involves communication, scheduling, record handling, and coordination with many units inside and outside the facility. As a Clerical Assistant 2, you will perform the following duties:

• Medical Coordination: Support medical staff by managing schedules, gathering records, and arranging appointments with outside providers
• Record Management: Handle confidential medical documents, maintain accurate logs, and track essential reports across departments
• Contract Support: Assist in preparing and monitoring service contracts with medical specialists and agencies
• Communication Duties: Work with staff, families, and outside providers to coordinate services and relay information
• Administrative Tasks: Organize mail, prepare documents, manage travel arrangements, update manuals, and complete supply requisitions

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Overtime and travel as needed
• Free Parking
• The Department of Human Services provides excellent benefits, pay increases, paid leave and holidays, as well as opportunities for career advancement.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provide