Administrative Officer 1 - Beaver County Assistance Office

THE POSITION

Do you thrive on keeping workflows efficient, organized, and running flawlessly? The Beaver County Assistance Office is looking for a dedicated Administrative Officer 1 who enjoys leading office operations and supporting a strong team. This role allows you to guide important administrative processes that keep services functioning seamlessly for the community. Your attention to detail and problem-solving skills will help improve workflow and office efficiency. Step into a role where your leadership helps the entire office succeed!

DESCRIPTION OF WORK

This position provides administrative support and direction for clerical operations, office procedures, and workflow coordination. As a Administrative Officer 1, you will perform the following duties:

• Clerical Leadership: Supervise clerical staff and coordinate office processes to support smooth daily operations
• Procedure Oversight: Review policies and recommend changes that improve workflow and align with agency requirements
• Record Management: Monitor controlled documents, reports, and logs to ensure accuracy and security
• Equipment Coordination: Manage office equipment, technology needs, and maintenance activities
• Financial Monitoring: Review expenditures, track budgets, and support reconciliation of accounts and purchasing activities
• Communication Support: Serve as liaison with banks, staff, and outside partners to resolve problems and maintain effective operations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: This position may be eligible to telework part time. Specific details of the telework schedule will be discussed during the interview process. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Beaver County. The ability to telework is subject to change at any time.
• Work Conditions: Assigned duties are performed in a controlled office environment. In counties with district offices, employees may be reassigned to different work sites due to operational needs. Reassignments will be made in compliance with contract language.
• Salary: In some cases, the starting salary may be non-negotiable.
• FREE parking!
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
• This position requires submission of an annual financial disclosure.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist d