Data Entry Specialist

Position Summary

The Data Entry Coordinator will set up and maintain online utility accounts for multiple locations. Responsibilities include creating provider portal accounts, linking existing utility services, entering account information, and resolving access issues. The ideal candidate is detail-oriented, organized, and comfortable working across multiple websites while handling confidential information.

Key Responsibilities

• Create online accounts with electric, gas, water, sewer, and trash providers and link existing service accounts.
• Enter and verify account numbers, service addresses, provider details, and login information.
• Review records for accuracy and correct missing or inconsistent data.
• Troubleshoot login issues and contact utility providers or internal teams for assistance.
• Maintain accurate records and follow data security procedures.
• Track progress toward daily and weekly goals and report updates to the project lead.

Requirements

• High school diploma or equivalent required; college degree preferred.
• At least 1 year of data entry, administrative support, or account setup experience.
• Comfortable working with multiple websites and online systems.
• Intermediate Microsoft Excel skills, including filters, lookups, and data cleanup.
• Strong attention to detail, organization, and time management.
• Ability to handle confidential information and follow established procedures.
• Proficiency in Microsoft Office, particularly Excel and Outlook.

Preferred Qualifications

• Experience with utility accounts, billing, accounts payable, or property management.
• Familiarity with password management tools and audit procedures.

Physical Requirements

Primarily sedentary office work involving extended computer use. Occasional lifting of materials weighing up to 25 pounds may be required.

Responsibilities may change based on business needs.