Office Support Specialist

Job description:

This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and enhance overall efficiency.

The ideal candidate will bring enthusiasm, excellent communication skills, and an initiative-taking attitude to ensure our office runs smoothly and professionally. Whether managing schedules, handling correspondence, or supporting team members, you will be at the heart of our organization’s success.

Duties

• Manage front desk responsibilities such as greeting visitors and directing them appropriately with professionalism and warmth.
• Operate phone system, answer inquiries promptly, and provide exceptional customer service support.
• Perform data entry and maintain accurate records using tools like Microsoft Office 365.
• Organize files, process paperwork, and ensure proper filing systems are in place for easy retrieval of documents.
• Assist with calendar management, scheduling meetings, and coordinating events efficiently.
• Taking meeting minutes and distributing to the attendees.
• Processing payments and entering in our POS system.
• Gathering timecard data and supporting payroll.
• Provide general office support including swag inventory.
• Match vendor receipts with statements for all locations.

Requirements

• Proven experience in office support or clerical roles.
• Excellent computer skills with proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint) and data entry tools.
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
• Exceptional phone etiquette skills.
• Demonstrates attention to detail through proofreading and document review processes.
• Ability to multitask in a demanding environment while maintaining professionalism and a positive attitude.