AP Administrative Assistant

Are you someone who enjoys being the go-to support person in a fast-paced office? Bridget Killen with Robert Half is partnering with a growing construction company seeking an Accounts Payable Administrative Assistant who thrives in a team-oriented environment and enjoys balancing accounting responsibilities with front office support.

This is a great opportunity for someone who is comfortable sitting at the front desk, interacting with field employees and management, and serving as a key administrative resource for the organization.

What You'll Do

• Process and enter accounts payable invoices accurately and timely
• Match invoices, code expenses, and assist with payment processing
• Support job costing and project-related accounting activities
• Serve as the first point of contact at the front desk, greeting visitors and answering phones
• Provide administrative support to field crews, project managers, and leadership
• Assist with filing, document management, and general office operations
• Coordinate communication between the office and field personnel
• Support special projects and other administrative duties as needed

Why This Opportunity?

• Diverse role combining accounting and administrative responsibilities
• Highly visible position with exposure to leadership and operations teams
• Stable and growing construction organization
• Opportunity to become a valued member of a collaborative team

Interested in learning more? Contact Bridget Killen with Robert Half.

• Previous experience in accounts payable or a similar accounting support role.

• Strong 10-key by touch skills with the ability to enter data quickly and accurately.

• Working knowledge of debits, credits, and core accounting procedures.

• Comfortable handling a mix of accounting duties and general administrative office tasks.

• Experience with credit card reconciliation and maintaining organized financial records.

• Ability to manage phone communication, multitask effectively, and respond to shifting office priorities.

• Exposure to job costing is preferred, particularly in a construction or contractor setting.

• Interest in or comfort with AI-enabled tools is a plus.