Office Manager

The Office Manager is responsible for overseeing daily dealership accounting operations, ensuring accurate deal processing, timely contract funding, managing accounts payable and receivable, and monitoring the dealership's bank balance daily.

KEY RESPONSIBILITIES

1. Deal Processing & Contracts

• Ensure all new and used vehicle deals are processed accurately and promptly.
• Review deal jackets for complete and accurate documentation.
• Monitor contracts in transit (CIT) and follow up daily on unfunded deals.
• Work with Sales and F&I managers to resolve contract errors and funding delays.
• Ensure trade payoffs are processed accurately and on time.

2. Accounts Payable

• Review and process vendor invoices accurately and on time.
• Monitor outstanding payables and upcoming payment obligations.
• Reconcile vendor statements and resolve discrepancies.
• Ensure proper approval and documentation of dealership expenses.

3. Accounts Receivable

• Monitor accounts receivable balances daily.
• Follow up on outstanding balances and overdue accounts.
• Maintain accurate receivable schedules.
• Resolve outstanding accounting items promptly.

4. Daily Bank Balance & Cash Management

• Review and verify dealership bank balances every business day.
• Monitor daily deposits, withdrawals, and outgoing payments.
• Track incoming contract funding and other dealership deposits.
• Maintain an accurate daily cash position.
• Report bank balances, cash concerns, and unusual transactions to the General Manager daily.

Nissan Dealership