Accounting Assistant

Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist will support the accounting team with daily accounts payable activities, ensuring invoices are processed accurately and payments are recorded in a timely manner. This role will work closely with Accounting Coordinators, vendors, Purchasing, Receiving, and other internal departments to resolve discrepancies and maintain accurate financial records. Additional responsibilities may include month-end close support, project costing, audits, and special projects.

Key Responsibilities

• Process supplier invoices in the ERP system for payment.
• Match invoices to receiving documents and purchase orders to ensure accurate three-way matching.
• Research and resolve invoice discrepancies by partnering with Purchasing, Receiving, and other departments.
• Obtain appropriate approvals for service-related and non-purchase order payments.
• Assign appropriate general ledger account codes to non-PO invoices.
• Voucher invoices for payment and maintain accurate electronic filing systems.
• Review and reconcile vendor statements to ensure account accuracy.
• Respond to vendor inquiries promptly and escalate issues as needed.
• Support weekly accounts payable processes, audits, and special projects.
• Assist with month-end close activities and project costing as needed.

Qualifications

• Associate degree in Accounting preferred.
• Minimum of two years of office experience, preferably including at least one year in accounting or accounts payable.
• Proficiency in Microsoft Excel and Outlook.
• Experience working with ERP systems; SyteLine experience is a plus.
• Strong data entry skills and attention to detail.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and maintain accurate records.
• Ability to work independently while contributing effectively to a team.