Legal Billing Specialist

We are looking for a Legal Billing Specialist to support accurate, timely invoicing for a busy services environment in Seattle, Washington. This position plays a key role in managing client billing activity, resolving invoice-related questions, and maintaining adherence to outside counsel billing guidelines. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with attorneys, clients, and internal teams.

Responsibilities:

• Manage the full billing process for assigned matters, including preparing draft invoices, revising charges, finalizing bills, and posting completed invoices.

• Act as a primary point of contact for billing inquiries, partnering with attorneys and clients to address questions and resolve discrepancies promptly.

• Interpret and apply client-specific billing rules to help ensure invoices meet submission standards and are processed without delays.

• Work closely with staff across departments to improve billing workflows, strengthen accuracy, and support a smooth invoicing cycle.

• Coordinate electronic billing activities, including compliance with client requirements related to submissions, accrual reporting, and budget tracking.

• Review billing data carefully to identify issues, make necessary corrections, and maintain complete and accurate records.

• Communicate clearly with a wide range of stakeholders to gather approvals, clarify instructions, and keep billing matters moving forward.

The salary range for this position is $60,000 to $85,000 + discretionary bonus.

Benefits:

Retirement: 401(k) 3% match, plus profit sharing

PTO: Starting at about 17 days per year, accruing from the first paycheck

Holidays: 6 Standard holidays

Health Coverage: 3 Premera Blue Cross plans (2 HSA eligible) with low individual premiums; base dental and vision at no cost

Other: Employer-paid life insurance, disability insurance, $150/month commuter allowance, parental leave, community service leave

• Experience handling billing activities in a legal, services, or similarly deadline-driven environment.
• Working knowledge of invoice preparation, billing statements, collections support, and computerized billing processes.
• Familiarity with client billing guidelines and electronic billing requirements.
• Proficiency with billing systems, including experience with Aderant or comparable platforms.
• Strong attention to detail with the ability to manage multiple assignments accurately and efficiently.
• Effective written and verbal communication skills for interacting with clients, attorneys, and internal personnel.
• Ability to analyze billing issues, follow detailed instructions, and contribute to process improvements.