Legal Secretary

We are looking for a detail-oriented Legal Secretary to support attorneys and legal staff in a fast-paced Contract position based in Dallas, Texas. This role focuses on managing legal administrative operations, maintaining accurate case documentation, and coordinating deadlines and communications across matters. The ideal candidate brings strong organizational skills, sound judgment, and prior experience handling court-related processes and attorney support functions.

Responsibilities:
• Manage incoming calls, direct inquiries appropriately, and ensure timely communication with clients, courts, and vendors.
• Create, maintain, and close legal matter files while keeping docket records organized and up to date.
• Enter attorney time, maintain calendars, and track critical dates for attorneys and paralegals, including deadline calculations.
• Coordinate litigation support services such as scheduling court reporters, interpreters, and videographers, and obtain transcripts as needed.
• Review and search court dockets and case records to support ongoing legal matters and attorney requests.
• Prepare, format, proofread, and process legal documents, correspondence, transmittal materials, and dictated content with a high level of accuracy.
• File documents electronically with state and federal courts and preserve related materials within the firm’s document management systems.
• Organize attorney expense reports, arrange business travel, and provide administrative assistance to additional team members when priorities require.• At least 3 years of experience in a legal secretary or comparable legal administrative support role.
• Working knowledge of state and federal court filing procedures, including electronic filing platforms.
• Proficiency with Microsoft Office applications, including Outlook and Excel, as well as general office technology.
• Experience using legal research, document, or practice management tools such as LexisNexis and related management systems.
• Strong calendar management skills with the ability to monitor deadlines and coordinate multiple priorities accurately.
• Ability to perform word processing, dictation, documentation support, and proofreading with close attention to detail.
• Familiarity with billing-related tasks, brief preparation support, and general law office administrative procedures.