Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily office operations for a music company based in the mid-Wilshire area. This is a contract position suited for someone who enjoys keeping administrative processes organized, providing attentive front-office support, and handling a steady flow of communication with accuracy and efficiency. The ideal candidate will contribute to a smooth workplace environment by managing clerical tasks, assisting visitors and callers, and maintaining reliable records. This role supports the marketing department, so an interest in creative/marketing is ideal.

Responsibilities:

• Manage day-to-day administrative activities to keep office operations organized and running efficiently.

• Serve as the first point of contact by greeting visitors and handling incoming phone calls courteously.

• Maintain accurate records by entering, updating, and reviewing information in company systems and documents.

• Provide front-desk and receptionist support, including directing inquiries and routing messages to the appropriate team members.

• Prepare, organize, and file correspondence, reports, and other administrative materials as needed.

• Support staff with scheduling, general office coordination, and routine clerical requests.

• Monitor administrative workflows and assist with documentation updates to ensure information remains current.

• Previous experience in administrative support, office coordination, or a similar clerical role.
• Ability to manage inbound calls professionally and communicate clearly with internal and external contacts.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Comfortable performing receptionist and front-office responsibilities in a fast-paced setting.
• Proficiency with general administrative office tasks, including document handling and record maintenance.
• Strong organizational skills with the ability to prioritize multiple assignments effectively.