Executive Assistant to Business Owner

Executive Assistant to Business Owner

Business & Personal Operations | Sengpiehl Insurance Group

Help a Business Owner Reclaim His Time

Sengpiehl Insurance Group is seeking an exceptional Executive Assistant to support the owner of an established, multi-location insurance agency.

This is not a traditional administrative position. We're looking for a proactive, highly organized professional who can take ownership of responsibilities, solve problems independently, coordinate projects, and help streamline both business and personal operations.

The right person will become a trusted partner who anticipates needs, follows through on commitments, and creates more time for the business owner to focus on leadership, growth, and family.

Compensation & Opportunity

Competitive compensation based on experience and qualifications, with an anticipated range of $40,000–$75,000 annually.

This position offers the opportunity to grow into a broader executive operations role as responsibilities expand.

Work arrangement: To be determined based on the needs of the position and the qualifications of the candidate.

If you're someone who thrives on organization, problem-solving, and making a meaningful difference behind the scenes, we'd like to hear from you.

Applicants will be asked to complete an online assessment as part of the hiring process.

Key Responsibilities

Executive & Business Support:

Manage calendars, appointments, meetings, and scheduling priorities.

Organize email communications, draft responses, and coordinate follow-ups.

Maintain executive task lists and track important commitments.

Coordinate with agency managers and employees to keep projects moving.

Prepare documents, organize information, and manage administrative workflows.

Research vendors, products, services, and business opportunities.

Identify opportunities to improve efficiency and delegate routine responsibilities.

Personal & Household Support:

Coordinate personal appointments, reservations, and travel arrangements.

Help manage household schedules, maintenance appointments, and service providers.

Assist with purchases, research, and personal administrative projects.

Coordinate family logistics and other personal responsibilities as needed.

Maintain discretion and confidentiality regarding private family matters.

What We're Looking For:

Exceptional organization, prioritization, and time-management skills.

Strong written and verbal communication.

Proven ability to manage multiple responsibilities without constant supervision.

Resourcefulness, initiative, and sound independent judgment.

High levels of integrity, discretion, and professionalism.

Comfort learning and using technology, including AI tools, calendars, task-management systems, and communication platforms.

Ability to anticipate needs, identify problems, and recommend solutions.

Prior executive assistant, operations coordination, or similar experience preferred.

What Success Looks Like:

You consistently reduce the number of routine decisions, administrative tasks, and scheduling responsibilities requiring the business owner's direct attention.

You take ownership of assignments, communicate proactively, and complete projects reliably.

You become someone the owner can trust to handle important matters with minimal oversight.

• Paid Time Off (PTO)
• Work from Home
• Flexible Schedule
• Dental Insurance
• Mon-Fri Schedule
• Hands on Training
• Life Insurance
• Career Growth Opportunities
• Retirement Plan