Personal Assistant - Now Hiring

Broadridge Financial Solutions is a global Fintech leader providing critical infrastructure that powers investing, corporate governance, and communications. We are seeking a highly organized, discreet, and proactive Personal Assistant to support senior leadership at our Lake Success office.

Job Summary

The Personal Assistant will provide high-level administrative and personal support to assigned executive(s), managing schedules, correspondence, travel, and day-to-day logistics. This role requires exceptional organizational skills, professionalism, discretion, and the ability to anticipate needs in a fast-paced corporate environment.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate appointments.
• Screen and prioritize incoming calls, emails, and correspondence.
• Draft, proofread, and prepare documents, reports, and presentations.
• Arrange domestic and international travel, including flights, hotels, and ground transportation.
• Prepare and reconcile expense reports and track reimbursements.
• Coordinate meeting logistics, including rooms, materials, catering, and technology.
• Handle confidential and sensitive information with discretion.
• Run personal errands and assist with personal scheduling as needed.
• Liaise with internal teams, clients, vendors, and external contacts professionally.
• Maintain filing systems and organized records.
• Anticipate needs and proactively resolve scheduling or logistical conflicts.
• Support special projects and perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• 2+ years of experience as a personal assistant, executive assistant, or in similar administrative support.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Ability to multitask, prioritize, and work under pressure.
• High level of professionalism and discretion.
• Ability to work independently and as part of a team.
• Valid driver’s license and reliable transportation preferred.
• Flexibility to work occasional evenings or weekends as needed.

Preferred Skills

• Experience supporting senior executives in financial services, Fintech, or corporate environments.
• Familiarity with calendar management and travel coordination tools.
• Strong problem-solving skills and attention to detail.
• Ability to handle changing priorities with a calm, professional demeanor.

Compensation and Benefits

• Compensation is commensurate with experience.
• Eligible employees may receive Broadridge benefits, including health, dental, vision, and 401(k).

Broadridge is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other status protected by law.

Required qualifications:

• Legally authorized to work in the United States
• 21+ years or older
• Valid driver's license
• Able to work from home