Document Control Specialist - Now Hiring

Job Description

The Document Control Specialist supports timely product and system release by reviewing, approving, and managing GMP/GLP manufacturing and related documentation. This role conducts internal audits of SOPs, training records, and other document types, and assists engineering teams with product documentation, product configuration, and document change request packages. The position focuses on maintaining accurate, compliant documentation systems, providing training on documentation and labeling processes, and participating in project teams as needed. This is a 3month contract role on 1st shift, working Wednesday to Sunday from 8:00 AM to 5:00 PM, with the possibility of extension or conversion to a full-time role, and overtime available.

Responsibilities

• Review and approve GMP/GLP manufacturing and related documentation to support timely product and system release.
• Conduct internal audits of standard operating procedures (SOPs), training records, and other document types as needed.
• Assist and guide engineering teams in the preparation of product documentation, product configuration, and document change request package development.
• Manage activities related to providing required documentation and implementing documentation systems.
• Assist in providing training on documentation and labeling processes and systems to internal and external personnel.
• Participate on project teams to support documentation and configuration management activities.
• Perform document configuration and product data management to ensure accurate and up-to-date information.
• Aid in the execution of user acceptance testing for documentation-related systems and processes.
• Aid in the creation and writing of training materials related to documentation and labeling.
• Maintain, own, and control internal documents to ensure proper versioning and accessibility.
• Review documentation for accuracy and compliance with established procedures, and route, release, or reject documentation as appropriate.
• Ensure all document and system elements are correctly identified, accurate, and assembled for review and approval.
• Maintain, proofread, and update standard operating procedures (SOPs) as needed.
• Perform batch record reviews to identify errors, help determine how errors occurred, and file batch records appropriately.
• Handle multiple documentation projects concurrently while meeting strict deadlines and adapting to changing priorities.
• Communicate technical and project management issues clearly both verbally and in written form.
• Collaborate effectively with cross-functional teams, demonstrating strong interpersonal and problem-solving skills.
• Apply knowledge of FDA regulations, Good Laboratory Practices (GLP), and Good Manufacturing Practices (GMP) in daily documentation activities.

Essential Skills

• Bachelors degree (BA/BS) in a relevant field; a masters degree is acceptable but a four-year degree is required.
• 35 years of related experience in document control, product/document configuration, or a closely related field, obtained in-house or externally.
• Experience working within a regulated industry, preferably pharmaceutical; experience in food and beverage or other regulated environments is also acceptable.
• Product and document configuration management knowledge, including comprehension of design methodology and complex manufacturing processes.
• Intermediate document management and word processing skills, including proficiency with Microsoft Word and related software.
• Working knowledge of related business systems used for documentation and configuration management.
• Strong conceptual and analytical skills with the ability to interpret complex documentation and processes.
• Excellent verbal and written communication skills for discussing technical and project management issues.
• Ability to work under strict deadlines and changing priorities with minimal supervision.
• Strong attention to detail when reviewing both hard copy and electronic documentation.
• Effective problem-solving skills and the ability to handle multiple projects concurrently.
• Knowledge of FDA regulations and applications of Good Laboratory Practices (GLP) and Good Manufacturing Practices (GMP).
• Strong interpersonal skills and the ability to function as a collaborative team player.

Additional Skills & Qualifications

• Experience performing batch record reviews, identifying documentation errors, and determining root causes.
• Experience training internal and external personnel on documentation and labeling processes and systems.
• Experience creating and maintaining training materials related to documentation and labeling.
• Project management skills, including organizing documentation activities and supporting project teams.
• Ability to maintain and update standard operating procedures with careful proofreading and attention to detail.
• Comfort working with both hard copy files and Microsoft applications for document management.
• Ability to adapt to evolving documentation requirements and system changes in a regulated environment.
• Capability to provide clear, structured feedback on documentation quality and compliance.

Work Environment

This role operates in a regulated manufacturing and laboratory environment that adheres to GMP and GLP standards and FDA regulations. The position is a 1st shift role, working Wednesday through Sunday from 8:00 AM to 5:00 PM, with overtime available for those who wish to work more than five days per week. The work involves a combination of office-based tasks, such as using Microsoft Word and related business systems for document management, and handling hard copy documentation, including batch records and SOPs. The environment is deadline-driven, with changing priorities that require strong focus, accuracy, and attention to detail. Collaboration with engineering, quality, and other cross-functional teams is frequent, fostering a team-oriented culture that values clear communication, compliance, and continuous improvement. Standard professional attire appropriate for an office and regulated facility setting is expected.

This is a Contract position based out of Round Lake, IL.

The pay range for this position is $20.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Round Lake, IL.

This position is anticipated to close on Nov 6, 2026.

This is a fully onsite position in Round Lake,IL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.