Executive Assistant

We are seeking an Executive Assistant for a national title insurance company based in Jacksonville.

In this role, you will provide comprehensive, high-level administrative support to senior leadership. You will serve as a vital operational partner, facilitating seamless communication across all organizational levels, overseeing executive schedules, and ensuring critical projects move forward with precision. T

Key Responsibilities

• Manage complex executive calendars, resolve scheduling conflicts, and coordinate meetings, conferences, and department events.

• Arrange detailed domestic and international travel itineraries, including flights, lodging, and ground transportation.

• Develop professional PowerPoint presentations, compile executive reports, and assist in drafting operational communications.

• Screen and prioritize incoming correspondence, phone calls, and inquiries with professional gatekeeping and sound judgment.

• Process expense reports, assist with supply procurement, and liaise with human resources for basic payroll and administrative workflows.

• Coordinate cross-functional projects, manage credentialing and compliance documentation, and liaise with internal and external stakeholders.

Qualifications

• Proven track record as an Executive Assistant providing administrative support to senior executives (Director, VP, or C-suite level).

• Advanced proficiency in the Microsoft 365 suite, with an emphasis on PowerPoint, Teams, Word, and Excel.

• Exceptional organizational and time-management capabilities, with the ability to prioritize competing deadlines independently.

• Resourceful problem solver who remains flexible, composed, and adaptable in dynamic environments.

• Strong written and verbal interpersonal communication skills, with a commitment to maintaining confidentiality.