Executive Assistant to the VP of Food Midtown, NYC

Executive Assistant  Up to 35/hr

Worksite: Hybrid – Monday through Thursday in office, Friday Work from home
Hours: 35 hours/week | 9:00 AM–5:00 PM with up to a one-hour unpaid lunch
 

We are seeking an exceptionally polished, highly professional Administrative Assistant to provide high-level support to the VP of Food in Midtown

Key Responsibilities

• Manage the CPO’s complex calendars, schedules, meetings, and travel logistics, ensuring optimal time management and preparation.
• Coordinate internal and external meetings, prepare agendas and materials, and track follow-up items through completion.
• Draft, proofread, and format correspondence, presentations, reports, and materials for senior leadership and the Board of Trustees.
• Maintain organized records, manage contracts in Salesforce, process expenses, and coordinate vendor documentation.

Qualifications

• Must be exceptionally polished, articulate, professional, and possess strong executive presence.
• Exceptional complex calendar management and gatekeeping skills.
• Salesforce experience strongly preferred.
• Budget, expense, and financial administrative experience preferred.
• Experience within foundations, operations, HR, and/or finance is a plus.

To apply: Please send your resume to mfesinstine@phaxis.com.