Litigation Legal Assistant

Purpose of Role:

We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm's litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role.

Key Responsibilities:

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Qualifications:

• Minimum of 4 years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor's degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred.
• Familiarity with state and federal court filing procedures and litigation deadlines.
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents.
• Ability to work independently while collaborating effectively within a team-oriented environment.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER?
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines?

Experience:

• legal assistant supporting Commercial litigation attorneys: 4 years (Required)
• supporting commercial litigation matters : 4 years (Required)

Location:

• Roseland, NJ 07068 (Preferred)

Ability to Commute:

• Roseland, NJ 07068 (Required)

Work Location: In person