Clerical Assistant 2

THE POSITION

NOTE: This posting will close on NOVEMBER 1, 2026, or after a total of 25 applications are received, whichever occurs first.

The Department of Military and Veterans Affairs is seeking a Clerical Assistant 2 who enjoys keeping things organized and moving forward. In this role, you help manage documents, assist staff, and support key administrative tasks. Your work helps create a reliable and efficient environment for employees and residents. Build a career that values teamwork, accuracy, and service.

Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!


DESCRIPTION OF WORK

This position supports the administrative needs of the facility by preparing documents, organizing information, and assisting staff across multiple departments. The work ensures accurate communication, smooth coordination, and proper handling of essential records.

As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare drafts and final documents, review information for accuracy, and organize materials
• Information Management: Maintain updated files and records for correspondence, policies, surveys, and staff data
• Meeting Support: Schedule rooms, arrange needed supplies, and take notes to create official meeting minutes
• Office Operations: Operate office equipment, process mail, screen calls, and assist visitors
• Travel Coordination: Make travel arrangements and enter reimbursement information according to regulations
• Purchasing Tasks: Use the SRM system to requisition items and track purchase requests and receipts

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 7.5 hours/day, 37.5 hours per week.
• Work hours are 7:00 AM to 3:00 PM, Monday-Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS
Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Previous experience working in a long-term care or large healthcare facility.
• Previous experience performing clerical duties.
• Previous experience working in Microsoft Excel.
• Previous experience with typing, data entry, filing, shredding, answering/screening/forwarding calls, creating work orders, updating/maintaining policy and procedure manuals, proofreading for accuracy, and/or filing/retrieving documents.

Legal Requirements:

• A conditional offer of employment will require a medical examination.
• This position falls under the provisions of the Older Adult Protective Services Act.
  • Under the Act, a conditional offer of employment will require submission and approval of satisfactory criminal history reports, including but not limited to, PA State Police and FBI clearance.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
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