HIM Technician, Medical Records Specialist

Job Title: HIM Technician / Medical Records Specialist

Industry: Healthcare

Location (city, state): Middleburg Heights, Ohio

Assignment Type: Contract (6–12 months)

Pay: $22.00–$24.00 per hour

Work Schedule: Monday–Friday; hours may vary between 6:00 AM and 5:00 PM.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is an established healthcare organization serving communities throughout the Greater Cleveland area. The organization provides a variety of medical services and is committed to maintaining high standards of patient care, confidentiality, and operational excellence.

Job Description:

We are seeking a detail-oriented HIM Technician / Medical Records Specialist to assist with medical record management for a surgical center transitioning into a larger healthcare organization. This position will primarily focus on digitizing paper medical records, organizing patient documentation, and ensuring records are accurately maintained.

The selected candidate will initially train with an established health information management team before transitioning to the surgical center location. The facility will continue using paper records during the initial transition period before moving to an electronic health record system.

Key Responsibilities:

• Scan and upload paper medical records into electronic document management systems.
• Organize and categorize patient documentation to ensure proper filing.
• Review records for accuracy, completeness, and correct patient identification.
• Identify missing or incorrectly filed documents and coordinate necessary corrections.
• Retrieve and prepare medical records for authorized personnel and approved requests.
• Assist with medical record requests while maintaining patient confidentiality.
• Perform quality checks to ensure scanned documents are legible and properly indexed.
• Support the transition from paper-based documentation to electronic records.
• Communicate with clinical and administrative staff regarding medical record needs.
• Assist with chart audits, record reconciliation, and other health information management projects.
• Follow HIPAA requirements and established procedures for handling confidential patient information.

Qualifications:

• High school diploma or equivalent required.
• Previous experience in a medical office, medical records department, or healthcare administrative setting preferred.
• Familiarity with electronic health records and document management systems is a plus.
• Strong attention to detail and data accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential patient information appropriately.
• Basic computer skills, including data entry, document scanning, and electronic filing.
• Ability to work independently and collaborate with healthcare staff.

Additional Details:

• Contract assignment expected to last 6–12 months.
• Onsite position supporting a surgical center's medical records transition.
• Initial training will take place with an established health information management team before transitioning to the surgical center.
• A desktop computer and scanner will be provided.
• Experience with Cerner or PowerChart is beneficial.
• Candidates must successfully complete applicable state and federal background checks and drug screening.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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