Administrative Assistant

Title: Administrative Assistant
Location: Indianapolis, IN (Onsite)
Duration: 6 Months
Interview type: In person only

NOTE:

• In-office Position Hours per week: 37.5
• Daily Scheduled time: 8 am – 4:30 pm with a 1 hour lunch break
• 26 week Contractor Role with possible extension

Job Description:
We are seeking a meticulous and organized contractor for a 6-month engagement with the State of Indiana. The ideal candidate will be instrumental in supporting our team through efficient report processing, data entry, and data management.
Key Responsibilities:

• Report Processing: Accurately compile, review, and process reports, ensuring all data is up-to-date and correctly entered into our system. Collaborate with team members to verify the accuracy of information and resolve any discrepancies.
• Data Entry: Precisely input and update data into our systems, maintaining data integrity through regular checks and audits to ensure accuracy and completeness.
• Data Management: Maintain and organize a filing system within our database to ensure easy access and retrieval of documents. Implement best practices for document management and storage

Qualifications:

• Proven experience in report processing, data entry, and data organization.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and data management software.
• Excellent organizational and time-management skills.
• Ability to work independently and collaboratively within a team environment.
• Easily able to learn new systems

Required/ Desired Skills:

• Prior experience in a role with strong data entry and accuracy.
• Prior experience in a role requiring verification of accuracy of data entry.
• Prior experience with report processing, compiling, reviewing and ensuring accuracy of report data.
• Prior experience with document management and organization within a database.
• Microsoft Office Suite proficiency.
• Strong attention to detail and accuracy.
• Organizational and time management skills.
• Ability to work independently as well as collaboratively in a team.
• Adaptability — easily able to learn new systems.