Oracle Cloud Project Coordinator
| Hours | Full-time, Part-time |
|---|---|
| Location | Nashville, TN Nashville, Tennessee open_in_new |
About this job
Job Description
Job Description
Title: Oracle Cloud Project Coordinator
Location: Nashville, TN (Remote)
Duration: 6 Months
Interview type: Phone or In Person
Job Description:
What You Will Do
Meeting Coordination and Documentation
Project Artifact Management
What We Need
Required
What to Expect
Location: Nashville, TN (Remote)
Duration: 6 Months
Interview type: Phone or In Person
Job Description:
- Metro Nashville is approximately eight months post go-live on a major Oracle Cloud
- implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce
- of approximately 26,000 employees. The system is in active stabilization with a significant
- volume of open issues, vendor coordination, steering committee governance, and cross-
- departmental workstreams all running simultaneously.
- We need an organized, detail-oriented Project Coordinator who can provide reliable
- administrative and operational support to the Oracle Cloud Project Manager and the broader
- program team. This is a coordination and execution role — the person who makes sure nothing
- falls through the cracks.
What You Will Do
Meeting Coordination and Documentation
- Schedule and coordinate meetings across internal teams, vendor partners, and steering
- committee members.
- Prepare meeting agendas in advance and distribute materials to participants.
- Capture meeting minutes, decisions, and action items in real time.
- Distribute notes and action items to attendees promptly following each meeting.
- Track action item status and follow up with owners to ensure nothing is missed.
Project Artifact Management
- Maintain and update project documentation including trackers, logs, status reports, and
- schedules.
- Ensure project artifacts are current, organized, and accessible to the team.
- Support the PM in maintaining the consolidated issue and work order inventory.
- Assist with preparing materials for steering committee meetings and leadership updates.
- Financial Tracking and Invoice Support
- Support tracking of contract financials including hours consumed, budget utilization, and
- vendor billing against allocations.
- Assist in reviewing vendor invoices for completeness, accuracy, and alignment with
- contract terms.
- Flag discrepancies or questions for PM and leadership review.
- Maintain financial tracking logs and assist in preparing summary reports.
- General Program Support
- Coordinate logistics for internal and vendor-facing meetings including room bookings,
- virtual meeting setup, and participant communications.
- Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
- Support onboarding of new team members or vendors by preparing orientation materials
- and coordinating access.
- Handle general administrative needs that support smooth program operations.
What We Need
Required
- Strong organizational skills and attention to detail — this role lives and dies by follow-
- through.
- Experience supporting project teams in a coordination or administrative capacity.
- Comfortable managing multiple workstreams and priorities simultaneously without losing
- track of details.
- Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar
- platforms.
- Clear, professional written and verbal communication skills.
- Ability to take initiative and work independently once direction is given.
- Beneficial but Not Required
- Experience supporting enterprise software or ERP implementations.
- Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
- Public sector or government experience.
- Experience reviewing vendor invoices or tracking contract financials.
What to Expect
- This is a fast-moving environment with a high volume of activity across multiple departments
- and vendor partners. The right candidate is someone who thrives on keeping things organized
- and takes pride in making sure the team around them can operate without friction.
- You will work closely with the Oracle Cloud Project Manager and will interact regularly with ITS
- leadership, Finance, HR, and vendor teams. Attention to detail and reliability are the most
- important qualities for success in this role.
- The 6-month minimum reflects the current stabilization horizon. Based on the ongoing scope of
- work, we expect this engagement to extend to 12 months for the right person.
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Full-time Jobs Part-time Jobs Gig Jobs Posting ID: 1310113807 Posted: 2026-10-29 Job Title: Cloud Project Coordinator
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