Administrative Assistant

Job Summary:

The Administrative Assistant provides clerical and administrative support to executive staff.

Job Responsibilities:

• Prepare correspondence, memoranda, reports and other documents pursuant to management requests, all while maintaining a high degree of confidentiality.
• Prepare and distribute meeting minutes according to established protocols.
• Organize and maintain hardcopy and paperless records and forms according to established protocols.
• Screen, receive and direct telephone calls and visitors.
• Schedule and maintain calendar of appointments, meetings, and travel itineraries. Coordinate related arrangements.
• Distribute mail, reports, memoranda, and other documents pursuant to management request.
• Order and maintain office supply inventory.
• Make independent judgments in minor decisions where alternatives are limited, and standard policies/protocols have been established.
• Work with internal and external customers via telephone or face-to-face interaction, and collaborate with other healthcare professionals and staff.

Required Skills & Experience:

• Three (3) years of secretarial experience.
• Demonstrated ability to maintain a high degree of confidentiality.
• Working knowledge of MS Word, Access, and PowerPoint for the preparation of memoranda and reports.
• Familiarity with established operations policies and procedures.
• Effective interpersonal, written, and oral communication skills.
• Ability to organize and prioritize work effectively and efficiently.
• Detail-oriented as required in the examination of numerical data.

Required Education:

• High School Diploma or GED.

Shift:

• Flexible on tasks assigned
• Team mentality
• Willing to follow instructions

Start:

• Experience working on Workers Comp claims
• MS Excel