Administrative Assistant

About US:
Tryfacta is a leading, nationally renowned Workforce Management Solution provider for private &public sector firms across the US. We specialize in Healthcare, IT, Business Support, and Professional & Craft/Light Industrial ecosystems.

Founded in March 1996, we have a presence in all 50 States. Tryfacta has Ranked number 1 as one of the fastest-growing companies by Inc. Magazine (Inc. 5000)!

Tryfacta is certified by the Joint Commission for Healthcare Staffing Services & has numerous ISO Certifications that capture our commitment to continuous improvement.

Job Summary:
Tryfacta is seeking a Administrative Assistant for our client in One State Street Plaza, New York, NY 10004. This is a temporary contract assignment. If you meet the qualifications listed below and are interested, please Apply Now!

Job Diva ID: 26-05645
Position Title: Administrative Assistant
Location: One State Street Plaza, New York, NY 10004
Duration: 24 months
Work Schedule: M-F 37.5 hours per week, TBD

Responsibilities for this position include, but are not limited to:Minimum Candidate Qualifications:
1. High School Diploma or Equivalency
2. Proof of Eligibility to work in NYS
3. One year of experience in administrative support (including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records)
4. One year of experience using Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets)

2. Job Description and Required Services:
Administrative Assistants Title:
Must answer, direct and screen incoming calls for the Deputy and Assistant Deputy, take messages, refer to appropriate staff, and follow up to ensure timely response. Handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications, sending out industry emails, maintaining reports and ability to take notes is necessary. Sorting and distributing incoming and outgoing business unit mail, including but not limited to opening, time stamping mail, reading, and routing incoming mail by delivering mail to supervisors' desk, recording/logging mail received in a tracking report, keeping necessary records and completed forms.

In addition, the candidate must possess and/or have the ability to:
a. Work individually and as part of a team.
b. Excellent verbal communication and interpersonal skills.
c. Take and disseminate accurate information.
d. Track and manage reporting projects without daily oversight.
e. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment.
f. Proficiency with Microsoft 365, including working experience with Microsoft O365.
g. Manage varied tasks as assigned.

Tryfacta is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.