Administrative Assistant - Intermediate

Description:
Title:                  Administrative Assistant
Location:           New York, NY 10001, USA
Duration:          0-3+ Months
Shift:                  1st Shift
Pay:                   $31.00/Hour
 
Primary Responsibilities:

• Prepares, maintains, and updates data, reports, and records required by management utilizing Excel, Word, PowerPoint and Visio.
• Creates presentations, builds and manages budget spreadsheets, and assists with organizational charts/data.
• Assists in the preparation for various team meetings
• Sets appointments, arranges meetings and maintains manager’s calendar
• Performs related clerical and administrative activities such as calendar management, scheduling meetings, maintaining files, and coordinating events for the leadership and their direct reports.
• Serves as the primary partner in managing travel, events, on-site logistics and coordination of meetings for the leadership and supporting teams.
• Leads and manages Expense reporting (via Navan) for leaders and team with high attention to detail, urgency and flawless execution.
• Serves as a daily resource for internal partners, guiding them through questions; maintains an in-depth knowledge of resources within the division and directs parties to those resources as appropriate. 
• Prepares, maintains, and updates data, reports, and records required by management utilizing Excel, Word, Outlook, and PowerPoint

 
Core Competencies & Accomplishments:

• 5 years experience as a corporate executive assistant or in a support role; previous experience working in marketing, retail or for a consumer products company preferred.  
• Demonstrates excellent judgment and strong awareness of ramifications when speaking to highly visible partners and vendors internally and externally. Strong-diplomatic skills. 
• Excellent writing and composition skills; shows an ability to influence multiple audiences through their written communication.
• Accuracy, strong attention to detail.
• Strong organization skills, multi-tasking high volume work requests and able to re-prioritize on the fly while possessing strong flexibility and adaptability.
• Highly proficient in Microsoft Office (Word, Excel, PowerPoint); experience building presentation decks.

 
Employee Benefits:
At LanceSoft, full-time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

• Four options of medical Insurance
• Dental and Vision Insurance
• 401k Contributions
• Critical Illness Insurance
• Voluntary Permanent Life Insurance
• Accident Insurance
• Other Employee Perks

EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.